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Templated letters & notices with conditional clauses

Templates

6
Letter of claim
Letterused 214×
Letter before action
Letterused 61×
Total-loss notification
Noticeused 128×
Hire pack cover letter
Letterused 173×
Settlement acceptance
Letterused 96×
Notice of issue
Noticeused 34×

Letter of Claim

Draft
12 fields merged
Conditional clauses 4 rules
Include credit hire clauseClaims hire charges where a replacement vehicle is on file
Include personal injury reserveReserves a whiplash / injury head of loss pending medical evidence
Include storage & recoveryAdds recovery and storage charges to the schedule of loss
Liability disputed variantSwitches wording where the third party has not admitted fault
Clauses evaluate against claim data — e.g. the hire clause shows because 42 days of hire are on file. Turning a rule off manually overrides the default for this document only.
Live preview Updates as clauses change · A4
ARC Claims Management Accident & Recovery Consultants
Kingsway House, 42 Bridgewater Street
Manchester M3 4JR · DX 14622 Manchester 1
0161 555 0180 · claims@arcclaims.co.uk
The Claims Department
Aviva Insurance Limited
Pitheavlis, Perth, PH2 0NH
Our ref: OKA/CLM-2026-04871  ·  Your ref: TP/88213
Date: 25 July 2026

Dear Sirs,

RE: Letter of Claim — Ms Adaeze Okafor (our client) v your insured, Mr D. Harding

Road traffic collision on 12 June 2026 · Vehicle BMW 320d, reg. LR21 KMX

We are instructed by the above-named claimant in respect of a road traffic collision that occurred on the date stated above. This letter is sent in accordance with the Pre-Action Protocol for Low Value Personal Injury Claims and the Protocol for Personal Injury Claims. Please treat it as a formal letter of claim.

Liability rests entirely with your insured, who collided with the rear of our client's stationary vehicle at Deansgate, Manchester. We note liability has been admitted under your reference above and we now write to particularise our client's losses.

Liability is denied by your insured. Our client's account is that your insured collided with the rear of her stationary vehicle at Deansgate, Manchester. We invite you to confirm your position on liability within 21 days, failing which we reserve the right to issue proceedings without further notice.

Circumstances

Our client was stationary in slow-moving traffic when your insured's vehicle, a Vauxhall Astra (reg. BV18 NYU), failed to stop and struck the rear of her vehicle. The impact caused substantial damage and our client has been deprived of the use of her vehicle since the date of loss.

Heads of loss

The total value of the claim presently stands at £23,648.00, subject to the medical evidence and continuing hire. A full schedule of loss is enclosed.

We look forward to your acknowledgement within 21 days and your substantive response within the protocol period of three months. Should you fail to respond, our client reserves the right to issue court proceedings without further reference to you.

Yours faithfully,

Danielle Reeves
Claims Handler · ARC Claims Management
Encs: Engineer's report · Schedule of loss · Hire agreement · Recovery invoice
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